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Office Manager & Event Coordinator D/E

Our client is a well-established and highly successful international investment company based in Zug. The firm partners with and supports innovative, high-growth businesses across Europe. To strengthen its team, we are looking for a highly motivated, reliable and service-oriented Office Manager & Event Coordinator who enjoys taking ownership, creating memorable experiences and ensuring that everything runs smoothly behind the scenes.



Office Manager & Event Coordinator 100% - on-site

Your Role

As the central point of contact for the office, you will ensure the seamless day-to-day running of the workplace while taking the lead in planning and coordinating a wide range of internal and external events. From investor visits and breakfast meetings to team offsites and social events, you will create an exceptional experience for colleagues and guests alike while contributing to a collaborative and engaging office culture.

Your Responsibilities

  • Manage the day-to-day operations of the office, including supplies, deliveries, facilities and general administration.
  • Plan, organise and coordinate internal events, investor meetings, workshops, team gatherings, offsites and company celebrations from concept to execution.
  • Welcome investors, business partners and guests, ensuring a warm, professional and hospitality-driven experience.
  • Support the team with travel arrangements, restaurant reservations and other organisational tasks.
  • Coordinate candidate interviews, travel arrangements and support the onboarding and offboarding of employees.
  • Manage incoming mail, courier services and a variety of administrative projects.
  • Liaise with external service providers, facility management and IT vendors to ensure the office operates efficiently.
  • Coordinate office IT requirements, including new employee workstations and meeting room setups.


Your Profile

  • Initial experience in office management, event coordination, hospitality, team support or a similar role.
  • A highly organised, reliable and proactive personality with a strong sense of ownership.
  • A genuine passion for organising events and creating exceptional experiences.
  • A hands-on, solution-oriented mindset with outstanding attention to detail.
  • Confident using MS Office and common digital tools.
  • Excellent, stylistically confident German and good English language skills, both written and spoken.
  • A positive, discreet and professional personality with excellent interpersonal skills.

 

What We Offer

  • An exciting opportunity within a highly successful and internationally active investment company.
  • A modern and professional working environment in the heart of Zug.
  • A collaborative, dynamic and international team.
  • A varied role combining office management, event coordination and team support.
  • A high level of responsibility with plenty of autonomy.
  • Attractive employment conditions and excellent long-term development opportunities.

 

If you love organising, bringing people together and creating a first-class workplace experience, we'd love to hear from you.

 

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