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Executive Assistant & Office Manager

Our client is a spin-off of an internationally active Metals trading group.

A major business area is being relocated to a new office in Zug area and the infrastructure is being rebuilt with the existing team of around 20 employees.

To support our executive leadership and ensure operational excellence and further growth, we’re now looking asap for a hands-on

 



Executive Assistant & Office Manager

who’s not just organized—but thrives under pressure and adapts quickly when things move fast (as they often do).

 

Your Role:

Executive Assistance:

  • Provide proactive administrative and organizational support to the CEO and COO and also rest of the team when needed
  • Manage complex calendars, meeting logistics, and global travel arrangements incl. visa arrangements
  • Prepare and format reports, presentations, and other executive documents
  • Act as a trusted point of contact between executives and internal/external stakeholders

Office Management & Operations:

  • Ensure the smooth day-to-day running of the office
  • Manage relationships with vendors, suppliers, and service providers
  • Oversee office contracts, procurement, and facility management
  • Organizing and supervising the relocation of existing infrastructure and move to a new office building
  • Coordinate with local authorities and service providers
  • Plan internal team events, support internal communications

 

 



Your Profile:

  • 3+ years of experience as an Executive Assistant, Office Manager, or similar role
  • Previous experience in building up office infrastructure and familiarity with local providers in Zug is very helpful
  • Excellent communication skills in German (Swiss German) and English
  • Outstanding organizational and multitasking skills, with strong attention to detail
  • A flexible, can-do mindset and calm under pressure
  • Excellent communication skills in German (Swiss German) and English
  • Tech-savvy with proficiency in Microsoft Office
  • Previous experience in a trading or fast-moving financial environment is a bonus

 

Why Join Us?

  • Be part of a new venture backed by a proven industry leader
  • Work closely with executive leadership and shape company operations from day one
  • Fast-paced, high-impact work with real ownership
  • Good team spirit, flat hierarchies and direct communication

 

 

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